For staffing providers and recruiting agencies
Your new AI Employee
An AI agent that works directly in your agency: it runs ads, conducts interviews, writes emails and schedules meetings. That lets you serve significantly more clients without hiring new people.
- GDPR compliant
- Hosting in the EU
- White label available
The Recruiting AI
Active · 23 tasks completed today
1.284
Candidates
47
Interviews
156
Emails
12
Appointments
Activities
Results from client projects
No projections. Every figure comes from a real project.
- to the first hire
- 6 days
- Mein ASS GmbH
- to the first placement
- 3 days
- Anker Swiss
- applications for blue-collar roles
- 300+
- erste reserve
- campaigns live in under 2 weeks
- 20
- RF Marketing
Companies and staffing providers fill their positions with recruiting.ki
Starting point
Where agencies hit their limits today
The daily challenges of recruiting agencies
Too many positions, too little time
Your team is at capacity, but you have to decline contracts because resources are lacking.
Too much time on admin
Initial outreach, scheduling, follow-ups: repetitive work eats into your productive time.
Unqualified candidates
Hours spent with candidates who ultimately don't fit.
Clients demand transparency
Creating time-consuming reports when you should actually be recruiting.
Scaling = more staff
Every new contract means: either hire new recruiters or sacrifice quality.
Competition is faster
Other agencies send candidates before you even get to screening.
What if an AI employee handled all of this?
Features
One agent for the entire recruiting process
The Recruiting AI masters everything a recruiter needs to do: just faster, cheaper, and around the clock.
Candidate Pipeline
47 active candidates
Complete ATS
Your complete applicant management
A complete Applicant Tracking System with everything you need. Manage your candidate pipeline visually with Kanban boards; the agent automatically pre-qualifies and keeps all information structured.
- Complete ATS, no external tool needed
- Kanban pipeline with drag & drop
- Candidate profiles with documents & history
- Smart filters and full-text search
In practice
As a staffing agency with five branches, we constantly need applicants for blue-collar roles. Since July, recruiting.ki has brought us over 300 applications for production and warehouse positions, at around 5 euros per applicant. What matters most to us: applicants land directly in our HR4YOU via the integration, without anyone having to type anything in. Social recruiting has gone from a project to a running process for us.
Nicholas Vogt
Marketing and Recruiting Coordinator, erste reserve personalservice GmbH
- applications for blue-collar roles
- 300+
- per applicant
- ~€5
- into HR4YOU, no retyping
- Direct
Ad Agent
● 3 campaigns active
45.2K
Reach
1.2K
Clicks
89
Applications
Ad Agent
Ads that convert
The ad agent creates, runs, and optimizes your recruiting campaigns on Meta, Google, and more. It generates creatives, tests variants, and maximizes your ROI, without you lifting a finger.
- AI-generated creatives and copy
- Automatic budget optimization
- A/B testing on autopilot
- Real-time performance tracking
In practice
The results are right and the speed is astonishing: ad created, 20 minutes later it is running. In less than two weeks we put 20 campaigns live, for all kinds of positions. What convinced us most are the pre-qualification and the agency dashboard: it runs on its own, our partners and the team see straight away who fits. And the team behind it listens: whenever we raise something, it gets implemented quickly.
Albin Krenn
Head of Marketing, RF Marketing
Result
20 campaigns live in under 2 weeks
Google Jobs
● 5 jobs live
Senior Developer
Berlin
2.4K
Views
Product Manager
Remote
1.8K
Views
UX Designer
Munich
950
Views
Google Jobs
Automatically on Google Jobs
Every position is automatically published on Google Jobs, without manual effort. Reach millions of active job seekers directly in Google Search. The agent optimizes your listings for maximum visibility.
- Automatic publishing for every position
- SEO-optimized for Google Search
- Coming soon: Multiposting on additional portals
- Automatic updates when changes are made
Interview Agent
Currently on call
Max Mustermann
03:24
Live Transcript
AI Agent:
"What experience do you have with React?"
Candidate:
"5 years, mainly with TypeScript..."
AI Interviews
The AI makes phone calls for you
Our interview agent actively calls candidates and conducts natural phone conversations. Alternatively, it qualifies them via chat, in over 20 languages. It asks the right questions, evaluates answers, and delivers only the candidates who truly fit.
- Real phone calls: the AI calls candidates
- Alternative: Chat-based qualification
- Available 24/7, no missed candidates
- Automatic scoring based on your criteria
Email Automation
156 emails this week
Interview Invitation
sent
23
Follow-Up
automatic
45
Rejection
personalized
12
Email Automation
Emails that get results
No more copy-paste. The email agent writes personalized messages, sends follow-ups at the right time, and keeps your pipeline moving. All fully automated.
- Personalized interview invitations
- Automatic follow-ups on non-response
- Batch emails to candidate groups
- Professional rejections with a personal touch
Calendar Agent
● 5 appointments today
Calendar Integration
Scheduling without back-and-forth
No more endless email chains to find a time. The calendar agent automatically finds free slots, sends invitations, and manages all interviews centrally, with Google & Microsoft Calendar integration.
- Google Calendar integration
- Microsoft Outlook integration
- Custom calendars on request
- Automatic reminders & rescheduling
Task Automation
8 tasks automated
When: No response 48h
→ Send follow-up
When: Interview completed
→ Request feedback
When: Candidate rejected
→ Send rejection email
156
Tasks this week
12h
Time saved
Task Automation
Workflows that run themselves
You define the rules, and the agent executes them. Automatic follow-ups, reminders, status updates, and more. You focus on what matters; the rest runs on its own.
- Follow-up on non-response
- Automatic reminder tasks
- Status-based triggers
- Monitor pending tasks
Job Management
● 12 active jobs
Senior Developer
TechCorp
34
Applicants
Product Manager
StartUp AG
18
Applicants
UX Designer
DesignHub
12
Applicants
Job Management & Match-Making
AI match-making for perfect fits
Create and manage positions centrally. The agent generates compelling job listings via AI and automatically matches suitable candidates to open positions, based on skills, experience, and preferences.
- AI match-making: Candidate <> Position
- Automatic matching scores
- AI-generated job listings
- Performance tracking per position
In practice
We brought our entire candidate pool onto the platform: over 750 profiles that the AI agent searches for us. When I suggest something for the platform, it gets discussed and is often implemented in a short time. I have rarely experienced this kind of one-to-one support.
Jimmy Paris
Managing Director, Market Studios
Result
750+ profiles in the AI candidate pool
AI Sales
● Searching companies
Candidate without position:
Max Schmidt
Senior React Developer
AI found:
TechCorp GmbH
StartUp AG
Digital Solutions
AI Sales
Sales for your candidates
You have qualified applicants but no matching position? The AI agent does sales for you: it finds companies that are currently looking for exactly these profiles and establishes contact.
- AI finds matching companies
- Automatic company research
- Personalized outreach
- Actively place candidates
Reporting
White-Label Reports
Conversion Rate
Time-to-Fill
Reporting
Reports that impress
Professional white-label reports for your clients, automatically generated and sent. Real-time dashboards show all KPIs at a glance, from conversion rates to time-to-fill.
- White-label reports with your branding
- Automatic delivery to clients
- Real-time KPI dashboards
- Export in all common formats
Customer Portal
White-Label Login
Client Portal
White-label client logins
Each of your clients gets their own login to a branded client portal. There they can view their applicants, track progress, and give feedback directly, all under your brand.
- Dedicated login per client
- White-label with your branding
- Clients see their applicants live
- Direct feedback & communication
ROI Calculator
Calculate your ROI
See in real time how much time and money your AI agent can save.
Your estimated ROI
Testimonials
What staffing providers and agencies say
Managing directors and recruiters on their projects with recruiting.ki.
Over 340 applications for four positions
We have been using recruiting.ki for quite some time now and have achieved truly top results with it: more than 340 applications for four positions. The campaigns deliver with great success, the platform runs cleanly on the technical side, and the support is helpful with every question and there for you right away.
Bernt Eisenhut
Lead Recruitment Consultant, recruitment agency for several companies
No more stock photo hunting
As an agency focused on social media recruiting, we publish a wide range of positions across very different industries. With recruiting.ki we create fitting campaigns for every role without any hassle. The AI-generated images that match each position are especially helpful: the time-consuming search for stock photos is gone completely.
Cathrin Peter
Marketing, MAYER Medienmanagement
Saves hours every day
We have been doing performance marketing and ads for years. The ad agent creates campaigns that perform, and the AI interviews save us hours every day.
Tim Schröder
Managing Director, Growth Marketer
First hire made through the platform
We used to depend on expensive agencies for every ad campaign: long feedback loops, high costs, little control. Today we create our campaigns entirely ourselves, ads and application funnel in one tool, in hours instead of weeks. With our very first own campaign we collected 15 applications within a week. A short time later we made our first hire through the platform.
Anna-Lena Becker
Managing Director, Die JobCommunity HR GmbH
Campaigns in no time, without an ad agency
Fully automated application processes, campaign designs I can adapt myself, an AI agent that conjures up photos and videos for me, and all of it in no time, so I can show them to my clients right away. And all without the ad agency madness, but with social media experts right at my side. recruiting.ki is the partner that finally gives me clarity in the social media chaos. My mind is made up, I am completely convinced.
Martina Mazur
Founder and Managing Director, Mazur Consulting
Own suggestions implemented quickly
I have been working with recruiting.ki since July and have run several campaigns, with great results in applications for my positions. But the biggest plus for me is how my suggestions and requests are handled: how quickly they are responded to and implemented for me is simply fantastic. I have truly never experienced customer service this good.
Dr. Stefan Berghem
Founder & Managing Director, Rehapersonal.de
Process
3 steps to your AI agent
From potential analysis to a ready-to-use AI employee, no IT department needed.
Schedule potential analysis
In a short call, we show you the platform and discuss how the agent can work for your agency.
Individual setup
Within 10 days, we configure your AI employee individually for your company, including branding, workflows, and integrations.
Get started
Your agent is ready to go. From now on, it works independently for you, and you keep full control at all times.
FAQ
Frequently Asked Questions
You communicate with your AI employee via chat, just like you would with ChatGPT. Simply tell it what to do, and it gets it done: contact candidates, conduct interviews, send emails, schedule appointments. There's also a complete dashboard where you can control and monitor everything manually.
There's a one-time fee for the setup and individual configuration of your AI agent. After that, you pay based on usage, measured by token consumption. So you only pay for what you actually use. No hidden costs.
Yes, our white-label option allows complete branding. Your clients only see your logo, your colors, and your domain. Emails, reports, and all communication carry your branding. recruiting.ki remains completely invisible.
Absolutely. All data is stored on servers in the EU. We are fully GDPR compliant and already prepared for the EU AI Act. You receive complete documentation for your compliance requirements and client audits.
After the initial consultation, we need up to 10 days to individually set up your AI agent for your company. This includes branding, workflow configuration, integrations, and comprehensive onboarding.
Yes, our interview agent conducts real phone calls with candidates. It actively calls them, asks the questions you define, and pre-qualifies them. Alternatively, it can qualify candidates via chat, in over 20 languages.
We're not a tool you have to operate. We're an AI agent that works for you. While other tools take work off your hands, our agent handles complete workflows autonomously: from candidate acquisition to interviews to scheduling.
We integrate Google Calendar, Microsoft Outlook, and on request also custom calendar systems. For data import, we support common ATS systems as well as Excel/CSV files.
Next step
Talk to us about your agency
Book a free potential analysis. We'll show you how the AI employee works for your agency and your clients, under your own brand if you wish.
- Free
- No obligation
- 15 minutes
Security & Compliance
GDPR compliant
Personal data is processed in line with the GDPR.
Hosting in the EU
Storage and processing in European data centers.
DPA and documentation
Data processing agreement and documents for privacy reviews and client audits.
EU AI Act ready
The use of AI is transparently documented and prepared for European AI regulation.